Searching for a new office space to rent can be an exciting step for any business, particularly in a buzzing city such as Manchester.
However, many businesses begin viewing properties before fully understanding their own requirements, which can lead to wasted time and unsuitable options.
Before arranging office viewings, it is worth asking a few key questions to ensure your search is focused and productive.
How much office space do we actually need?
One of the first questions to answer is how much office space your business requires both now and in the future.
Consider:
- Current employee numbers
- Expected growth over the next three to five years
- Hybrid working arrangements
- Meeting room requirements
- Collaboration and breakout spaces
Many businesses either overestimate or underestimate their space requirements. Having a clear understanding of your needs can help narrow your search and avoid paying for unnecessary space.
What is our budget for office rental and occupancy costs?
It is important to establish a realistic budget before viewing office space.
Remember that rent is only one part of the overall cost. You should also consider:
- Business rates
- Service charges
- Utilities
- Internet and communications
- Parking costs
- Fit-out expenses
- Moving costs
Understanding your total occupancy costs will help you identify properties that are genuinely affordable rather than focusing solely on headline rent figures.
Which locations work best for our team?
Location remains one of the most important factors in any office move.
Ask yourself:
- Where do most employees live?
- How important is access to public transport?
- Do clients regularly visit the office?
- Is parking required?
- Are there local amenities nearby?
The right location can improve employee satisfaction, recruitment opportunities, and client accessibility.
What type of office space do we need?
Not all office space is the same. Before viewing properties, consider which type of accommodation best suits your business.
Options may include:
- Unfurnished offices
- Fully fitted and furnished offices
- Plug-and-play workspace
- Managed offices
Having a clear understanding of your preferred office format can help you avoid viewing properties that would require significant additional investment before occupation.
How flexible do we need the space to be?
Business needs can change quickly. Before beginning your search, think about how much flexibility is required.
Questions to consider include:
- Will your headcount change significantly?
- Are you planning future expansion?
- Do you need flexible lease terms?
- Could hybrid working reduce future space requirements?
A property that meets today’s needs may not be suitable in two or three years’ time.
What facilities are essential?
Create a list of must-have features before attending viewings.
Examples include:
- Meeting rooms
- Kitchen facilities
- Air conditioning
- Shower facilities
- Secure access
- Parking
- Bike storage
- High-speed internet connectivity
Knowing your priorities will help you assess properties more objectively and compare options more effectively.
Make every viewing count
By understanding your budget, space needs, preferred location and future plans, you can focus on properties that genuinely align with your objectives.
The more questions you ask before viewing office space to rent, the more confident you’ll be when it comes to making the right decision for your business.
